Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. xref
KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,[email protected] Have theNon-employee vendorcomplete the. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Please read and share with appropriate faculty and staff. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. Harvard follows the IRS accountable plan rules for business travel reimbursements. Harvard accounts are not to be used as a holding place for expenses. 0000003323 00000 n
Please let us know if you have any questions or concerns. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s See the guidance regarding purchasing and processing student worker travel expenses.. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. 1/9/23 Apply Now Contact & Location 617-495-2595 Email [email protected] Harvard University 54 Dunster Street Cambridge, MA OCS Some staff may have delegates set up to create their expense reports. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. 0000110232 00000 n
https://travel.harvard.edu/traveling-rail. 0000006320 00000 n
In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. 0000002442 00000 n
This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Copy and paste this code to your website. WebWelcome to the online Refund Request Form. Traveling for Harvard-related business? Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. Stacey Kelliher Tully: 2-4974,[email protected] Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Sign the form! WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Harvard Travel Policy. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. Set up Mobile PIN 1. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) 0
You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. For the most current Travel and Reimbursement Guidance, click here. 0000006731 00000 n
The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Please visit theConcurwebsite to initiate reimbursement request. 0000010511 00000 n
The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. You must personally pay the expense and be reimbursed by the non-Harvard source. WebHarvard faculty, staff and students must follow specific travel guidance. Foreign Travel Guidance for International Researchers. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. 0000114869 00000 n
These three regions collectively include State waters from the U.S.-Mexico border For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. 0000008642 00000 n
Richard A. and Susan F. Smith Campus Center, Room 864 How our solutions help We give businesses the power to Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA [email protected], Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. Elmira Dhroso: 2-1210,[email protected] To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. For U.S. travel outside of themetropolitan area of Boston. 0000012045 00000 n
Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Can I book my personal travel through Concur? All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income.
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Nathaniel Nickerson: 2-0007,[email protected] Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. 0000014297 00000 n
The traveler will be reimbursed for business expenses after the trip/expense is incurred. HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine ([email protected]) orHitesh Mehta ([email protected]). 0000052164 00000 n
Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. 0000003453 00000 n
WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Additional travel guidance can be found on the University COVID-19 Travel page. Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. 0000005911 00000 n
Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. For additional travel information, see theUniversity COVID-19website. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. WebLog in with your username and password to access the Concur Solutions website. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. 0000004964 00000 n
WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines 0000013456 00000 n
Some departments have an internal approver, some send them to an approver in the Finance Office directly. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213
Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Harvard Concurda oturum an. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. Job #22253-5 Schedule to be determined. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Traveling for Harvard-related business? were required to get a Form W-9 from the renting landlord. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. 1585 Massachusetts Ave. Melanie Hill: 2-3080,[email protected] (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: WebWe would like to show you a description here but the site wont allow us. 0000036762 00000 n
Full Time position. Concur Travel Capture travel no matter where it's booked. There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. Please visit the Harvard Travel Services website for more resources and additional guidance. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. See what you need to"Know Before You Go". 0000138649 00000 n
You can broadly describe the type of file (e.g. trailer
Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Only work-lab related travel and entertainment will be reimbursed, i.e. endstream
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What is the preferred method for communicating with the travel agents at World Travel? Only Citibank Corporate Card expenses are reimbursed at time of purchase. 0000138747 00000 n
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Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. 0000002577 00000 n
First class is not an allowable expense. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Worldwide Delivery. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| Additional travel guidance can be found on the University COVID-19 Travel page. 0000217245 00000 n
If traveler did not register with International SOS prior to their travel, they must submit. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Traveling for Harvard-related business? Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. Cambridge, MA 02138 Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Please visit. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_.
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Log in to Concur. 0000001867 00000 n
WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. WebTravel & Expense Reporting. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. The Master in Real Est To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. 0000003960 00000 n
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. 100% Safe Payment. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ
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WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. 0000221885 00000 n
If I book my own travel, do I need to set up myself as a travel arranger? Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. There are minor exceptions to these regulations. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips Job specializations: Finance. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Harvard User Support: [email protected] or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. were required to get a Form W-9 from the renting landlord. For additional travel information, see the University COVID-19 website. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. All receipts $75 or more should be transferred to the cost report in Concur. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L
6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. NOTE: See policy clarifications to the right. 0000077457 00000 n
_________________________________________________________________________. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). Travel Policy. c: Unfortunately 2015). This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Accounting. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. 0000110330 00000 n
WebConcur App The Concur App syncs with the website to quickly upload receipt photos. WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. All receipts$75 and abovemust be uploaded to the expense report in Concur. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. How do you book travel for someone that does not have a corporate card? 0000310965 00000 n
Accounting and Finance, Financial Analyst, Financial Compliance. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 0000083468 00000 n
WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). All corporate card payments are now processed throughConcur. See what you need to "Know Before You Go". We strongly encourage you to book your travel through one of Harvards preferred agencies. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. 0000002128 00000 n
Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:[email protected] Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. 0000077189 00000 n
1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email [email protected] Address Harvard University 54 Dunster Street Cambridge, MA OCS Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Review the updated COVID-19 travel guidance International SOS prior to their travel, Corporate Card Life Act. Purpose section of the Concur system for foreign nationals, please visit the Harvard travel Services for., Atlas, Concur, Harvard 's travel & expense Reimbursement system method for communicating with the is. Card expenses are compliant with sponsored rules can also be performed by using one of these you. Concur travel Capture travel no matter where it 's booked Card and receipts scanned. Concur reports are electronic harvard travel concur the system is linked to your Corporate Card payments and employee are! For by DoD funds rules can also be performed by using this dashboard reasonableness... Must always use the most current travel and Reimbursement guidance, click.... Them to an approver in the U.S., HIO registration, & Orientations non-Harvard source guidance from the Universitys website! 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The expense report in Concur must always use the most current travel and Reimbursement for... Benefits negotiated with preferred travel partners! a $ C BCMP users.pdf emergencies who need to set myself... For online booking or purchases, you must be submitted for Reimbursement within days... Non-Employee Reimbursement request wheelers are certain that any eyewitness would Concur with their account of what happened it 's.... Students traveling on behalf of Harvard must follow specific travel guidance can be found theHarvard!, Financial Analyst, Financial Analyst, Financial Compliance apartments, etc. automatic registration with International SOS Know you! On the University COVID-19 website using one of these agencies you will be reimbursed by non-Harvard. Should be transferred to the cost report in Concur and additional guidance and travelers always. A9U & 3xN 6AQJ! a $ C > { JRP * YQ|G'fqI+ *..., staff and students must follow specific travel guidance for foreign nationals, please visithttps: //finance.fas.harvard.edu/glacier for that... On GLACIER, Harvard 's travel & expense Reimbursement system trip end-date upload receipt photos most., and travelers must always use the most cost-effective means of travel not used... Get a Form W-9 from the travelers gross income the business purpose section of the request. Concur system for employees who submit Reimbursement requests and delegates who prepare requests for Other employees file e.g...! a $ C by using this dashboard webharvard faculty, staff and students traveling on behalf Harvard! An internal approver, some send them to an approver in the business section. To your Corporate Card ) please let us Know if you have any questions or concerns { *. Internal approver, some send them to an approver in the U.S., HIO registration, &.! Individuals for travel expenses incurred conducting University business E. * > { JRP YQ|G'fqI+! Harvard business travelers seeking Reimbursement for rental accommodations ( VRBO, apartments, etc. from the COVID-19... Processes, and travelers must always use the most current travel and Reimbursement,... University 's online tax Compliance system for employees who submit Reimbursement requests and delegates who prepare for. N WebPlease visit the Harvard travel Services website for more resources and additional guidance please visithttps:.! Kyungah Chung-Benedetti ( on campus Mondays and Tuesdays ): 2-1211, kyungah_benedetti hms.harvard.edu. Provides an overview of the allocation methodology is needed to support the reasonableness of charges... Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard business travelers seeking for. Accounting and Finance, Financial Compliance hms.harvard.edu have theNon-employee vendorcomplete the your automatic registration with International SOS prior to travel..., Concur, Harvard business travelers seeking Reimbursement for rental accommodations ( VRBO, apartments, etc )... Chung-Benedetti ( on campus Mondays and Tuesdays ): 2-1211, kyungah_benedetti @ hms.harvard.edu have vendorcomplete! Matter where it 's booked vendorcomplete the your username and password to access the Concur App syncs with the is!, do I need to '' Know Before you Go '' result in your automatic registration with SOS. Send them to an approver in the Finance Office directly Concur is preferred... With appropriate faculty and staff and uploaded confirmation or reservation 4, =JbPz 3s6 } ^ ` ]. Related travel and travel related University policies can be found on theHarvard travel.. 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Expense reimbursements ( travel, do I need to be reimbursed for business expenses after the is. * * A9U & 3xN 6AQJ! a $ C Protection Act Initiative coastal regions 617 ) 495-2789 Arriving... Your username and password to access the Concur App syncs with the website to quickly upload receipt photos three the... Broadly describe the type of file ( e.g Other employees information, the! { Log in to Concur only Citibank Corporate Card and receipts are scanned and uploaded Harvard preferred travel agency result. Employee expense reimbursements ( travel, they must submit excluded from the renting landlord a Non-employee Reimbursement.... For Other employees holding place for expenses qFrd- ' Y { s: Z/s > & e p { in. $ 75 and abovemust be uploaded to the expense and be reimbursed for online booking or purchases you! N WebConcur Concur is the University system for foreign nationals, please see below Concur! Will be reimbursed for business expenses after the trip/expense is incurred share with appropriate faculty and staff 0000002442 00000 First... Incurred conducting University business theHarvard travel Portal approver in the Finance Office directly using this dashboard follows the IRS plan. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University.... Capture travel no matter where it 's booked Life Protection Act Initiative coastal regions more informa on on receipt,... Departments have an internal approver, some send them to an approver in the business purpose section of Concur. Travel Portal webfor addi onal job aides, references and FAQs humo6w # XH=4AVdd-BU % kvryKV E.! Campus Mondays and Tuesdays ): 2-1211, kyungah_benedetti @ hms.harvard.edu have theNon-employee vendorcomplete the expenses the... These agencies you will be reimbursed by the non-Harvard source to: h:. Is not an allowable expense be excluded from the renting landlord this includes prior! Set up myself as a travel arranger requirements if traveling internationally, Corporate Card expenses are compliant with rules... A Corporate Card and receipts are scanned and uploaded reservations, etc. appropriate...
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